Join Our Team at Skin and Cancer Institute!

Are you passionate about dermatology and skin health? Do you thrive in a dynamic, patient-focused environment? Skin and Cancer Institute is looking for dedicated professionals to join our team!

SUMMARY OF POSITION

The Administrative Assistant is responsible for maintaining the organization and efficiency of daily office operations. This key support role acts as the first point of contact for clients, visitors, and internal team members. The Administrative Assistant ensures smooth workflow by managing scheduling, communication, and general administrative responsibilities, while providing excellent customer service.

This position reports directly to the Office Manager and is expected to take initiative, stay organized, and respond to requests with professionalism and accuracy. The Administrative Assistant plays an important role in keeping the office running smoothly and supporting both the leadership team and overall staff needs.

ESSENTIAL DUTIES

• Ensure the office is organized, tidy, and ready for daily operations.
• Complete daily administrative tasks efficiently and within deadlines.
• Provide support to colleagues and managers by assisting with additional administrative projects as needed.
• Serve as a point of contact for customers and clients via phone, email, or in person.
• Welcome and direct visitors appropriately and professionally.
• Coordinate and book meeting rooms, prepare schedules, and support logistics for client meetings.
• Maintain and update office filing systems and internal databases.
• Respond to inquiries and requests for information from clients in a timely and courteous manner.

JOB RESPONSIBILITIES AND TASKS

• Report to the Office Manager for daily assignments, project updates, and issue escalation.
• Answer incoming calls, manage voicemail messages, and handle general correspondence.
• Maintain accurate and organized documentation, including filing and scanning documents.
• Assist with expense reporting, basic invoicing, and entry-level accounting tasks.
• Deliver outstanding customer service and ensure all interactions reflect the company’s professionalism.

WORK STYLES

• Dependability — Job requires being reliable, responsible, and fulfilling obligations.
• Attention to Detail — Job requires being careful and thorough in completing work tasks.
• Cooperation — Job requires working well with others in a team-oriented environment.
• Initiative — Job requires a willingness to take on responsibilities and new challenges.
• Integrity — Job requires being honest, ethical, and respectful of confidentiality.
• Adaptability/Flexibility — Job requires handling change and variety in work environments.
• Stress Tolerance — Job requires the ability to stay composed under pressure.

WORK SKILLS

• Speech Recognition — Ability to understand information spoken by others.
• Oral & Written Comprehension — Ability to communicate clearly in person, by phone, and in writing.
• Time Management — Ability to manage multiple tasks and prioritize responsibilities.
• Organization — Ability to create and maintain structure in daily workflows and recordkeeping.
• Service Orientation — Actively looks for ways to assist others and improve the client experience.

EQUIPMENT & SOFTWARE OPERATION

• Microsoft Office Suite (Word, Excel, Outlook)
• Multi-line phone system, fax, printer, scanner
• Office management tools and databases

POSITION REQUIREMENTS

Education & Experience:

• High school diploma or equivalent required
• Proven experience in an administrative assistant or similar role

Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent time-management and organizational skills
• Strong interpersonal and communication abilities
• Ability to work independently with minimal supervision and as part of a team
• Strong attention to detail and accuracy

Apply Today! Be a part of a dynamic team that’s transforming skin health. 

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